SUMMARY:

Under general direction, plans, recommends, implements policies, methods and systems and promotes continuous innovation in the management of the financial operations of the Library system and direct the operations of the Division of Business Operations, including Finance, Human Resources, and Facilities & Operations. Plan for and allocate financial resources for strategic planning initiatives; communicates financial information and serves as professional resource to the Director and Library Board of Trustees; participates as a member of the Administrative Team to establish system-wide policies and programs.

ESSENTIAL FUNCTIONS:

This class specification lists the major duties and requirements of the job and is not all-inclusive.  Incumbent(s) may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.

• Plans, organizes, assigns, supervises, reviews, and evaluates the work of assigned staff, normally through subordinate supervision.
• Develops and implements goals, objectives, policies, procedures, and work standards for the division; prepares and administers the divisions' budget.
• Contributes to the overall quality of the divisions' customer service provision by developing and coordinating work teams and by reviewing, recommending, and implementing new and improved policies and procedures; ensures the delivery of administrative services in keeping with the organization's policies and standards.
• Selects staff; trains staff and provides for their professional development; administers discipline as required.
• Participates with other Administrators in the recommendation and implementation of Library policy, plans, systems, initiatives, and methods; communicates activities, programs, and priorities; initiates and influences the development of policies and trends relating to Library operations; consults with the Director on system-wide communication and issues.
• Administers and directs the operations of assigned functions; establishes plans, goals and budgets; defines methods, approaches, systems, schedules, and procedures to encompass the assigned functions; monitors and communicates performance; provides resources and direction to Managers and their subordinates.
• Communicates, interprets and explains the Library's mission, policies, and plans to staff and to the community; works within the community to encourage use of the Library System and its resources and represent the Library to the public; investigates and resolves patron concerns and report to the Director / CEO on areas of significance to the Library.
• Establishes, implements, authorizes, and monitors the operation of systems and procedures to process and account for all financial transactions of the Library including all cash receipts, disbursements, and payroll transactions; coordinates periodic closings, monthly financial statements for Library Board, and annual audit; coordinates the preparation of annual budget and monitor and report on budgetary variances; plans for the cash requirements of the Library and invest and account for surplus funds; reviews and approves periodic accounts payable vouchers and payroll; ensures that Library business operations are conducted in accordance with all governing requirements, laws, and regulations.
• Participates in site selection for branch expansions; prepares project budgets, monitor construction bid process, and participate in the selection and recommendation of contractors and the negotiation of contracts; monitors construction process; schedules and tracks implementation plans, makes decisions required to resolve issues during any project phase and report on project status to Library Board.
• Participates with other plan administrators to oversee and manage pension and deferred compensation plans; interprets plan provisions, reviews defined benefit retirement calculations prepared by others, participates in investment decisions, and restatement or amendment of plan documents; directs and monitors the work of pension attorney, actuary and investment consultants; monitors compliance with pension plan provisions and regulations, including submission of various reports to State.
• Establishes, implements, authorizes, and monitors the operation of systems and procedures associated with the purchasing of materials, supplies, and services and negotiate related contractual terms.; reviews and edits requests for proposals and participate in the selection of vendors and the renewal of vendor contracts; reviews and edits documentation regarding significant purchases and for Library Board review and approval.
• Proposes and contributes to the development and implementation of Library projects; defines approaches and processes and implements projects assigned by the Library Director; makes assignments and personally contributes to the performance of project activities; monitors and reports on the status of projects.
• Provides systems for the tracking and reporting of any range of Division operational statistics, review, and analyze data, anticipate and report on trends and take or recommend required action to respond to areas of concern.
• Attends and participates in a variety of meetings and task force groups to plan strategy, integrate activities, communicate issues, obtain or provide approvals, respond to challenges and resolve problems and maintain specific level of knowledge pertaining to new developments, requirements, and policies.
• Demonstrates courteous and cooperative behavior when interacting with public and staff; acts in a manner that promotes a harmonious and effective workplace environment.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

Bachelor’s degree in finance, accounting, or a related field; AND five (5) years of financial operations experience at the managerial level.

Required Certificates, Licenses, and Registrations:

Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.

• Certified Public Accountant or Certified Government Finance Officer.

Required Knowledge and Skills

Required Knowledge:

• Principles and practices of generally accepted accounting standards and practices, with an emphasis on governmental and fund accounting, including methods of financial reporting and financial statement preparation.
• Techniques of financial strategic planning.
• Principles and practices of budget development and administration.
• Principles and practices of contract negotiation and administration.
• Applicable laws, codes and regulations.
• Administrative principles and practices, including goal setting, program development, implementation and evaluation, and budget development and implementation.
• Principles and practices of employee supervision, including selection, work planning, organization, performance review and evaluation, and employee training and discipline.
• Principles and practices of developing teams, motivating employees and managing in a team environment.
• Computer applications related to the work.
• Correct business English, including spelling, grammar and punctuation.

Required Skills:

• Administering programs and staff through subordinate supervision.
• Training others in policies and procedures related to the work and providing for their professional development.
• Developing effective work teams and motivating individuals to meet goals and objectives and provide customer services in the most cost effective and efficient manner.
• Planning, organizing and administering a comprehensive financial management and reporting program.
• Using initiative and independent judgment within general policy guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Interpreting, applying and explaining complex policies, codes and regulations.
• Setting priorities, coordinating multiple activities and meeting critical deadlines.

SUPERVISION RECEIVED AND EXERCISED:

Under General Direction - Incumbents at this level have considerable latitude in the application of departmental policy, and they follow general guidelines or professional and administrative standards in accomplishing assignments. They are responsible for planning and organizing their own workload, but ordinarily cannot change methods of their assigned work unit, established operations, or departmental policy without supervisor approval. Supervision is minimal, indirect, and usually limited to technical oversight.

PHYSICAL/MENTAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 20 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone. 

WORKING ENVIRONMENT:

Work is performed in a Library setting.

I understand it is my responsibility to uphold the Library System’s mission and values in pursuit of all duties including:

• Adding to quality of life by creating a learning environment and experiences that foster personal growth and development.
• Promoting LEARNING to improve the lives of those in the Community.
• Empowering and fostering CREATIVITY and COLLABORATION.
• Delivering outstanding SERVICE to external and internal customers.
• Demonstrating RESPECT, INTEGRITY, and EXCELLENCE.